Writers (and Others): Save it Anyway!

 

*Giggle* “This person doesn’t know they’re about to lose ALL their data!”

There was once a little sign in my college computer lab that I thought was cute. That’s right: for aspiring writers who were too poor for laptops, we had these things called “computer labs.” And we walked barefoot to school in the snow, uphill, both ways. Also, there were pay phones.

The sign said “Save your work.” Then, a few lines below, it said: “Save it anyway.”

I like to use this advice whenever I step away from my computer and have saved my writing only a short while ago. I think “Oh, I’ll save it when I get back.” Now, it’s not like I go a day-and-a-half between saving material. If I lost something between saves, it would be aggravating, but likely nothing I couldn’t live without. But it would still be aggravating.

Case in point: a writer friend of mine recently had a computer crash. Unfortunately, hers was a bit more than “just aggravating.” Not only does she need to wait several months until she can afford a new computer (at a cost of several hundred dollars), but she lost some really important stuff. Her writing. Family photos. Things like that. We store more now on our computers than ever before: text, music, photos, and other media. That means we have more than ever to lose.

We’ve grown accustomed to things like auto-save (which only backs up your material to one source, such as your hard drive). Also, programs like Microsoft Word (which most writers use) typically saves a temporary file of your work in the event of a power outage, etc. But you still need to put your material in more than one place. It could be a flash drive, external hard drive, or a cloud (like Dropbox). I have all three. Yes, I’m paranoid. I fear accidental deletions the way Scarecrow feared a lit match.

So I remember the sign from long ago in the computer lab. And I “save it anyway.”

P.S. This also goes for any websites or blogs you have. Do NOT save them on the server. Yes, your server may claim it keeps a copy for you. But if something ever goes wrong with that server, you will be the one out of luck—not the folks who made you empty promises. Back your database up regularly and put it on your flash drive, external hard drive, cloud, etc. You’ll thank me later.

For “saving” you. ;-)

Have any agonizing data losses you want to share? How are you preventing things like these in the future?

(Top image by kodomut)

  • http://twitter.com/SuziQuaif suzi quaif

    I couldn’t agree more.
    I used to work with a guy who would lean over my shoulder when I was working on my computer and ask ‘what does Jesus do?’ with irritating regularity. He was right of course, though I could have happily blacked his eye. How many long pored over pieces of writing and hard fought research have I lost because I was too lazy/had an attack of manyana and consigned them to the scrap heap with an old computer? Or when my new shiny computer went into anaphylactic shock because I had unwittingly downloaded a virus or it was having a bad day? I dread to think. The mourning process is long and tortuous and you can never find a sympathetic teccy at 3am when you’re having a panic attack.
    The only thing I would like to add is, don’t drop your external hard drive when its switched on. In my experience the teccies will more than likely only suck air over their teeth and look apologetic when you plead with them to retrieve data from the broken remains.

    Despite everything I’ve said, I still only save to an external hard drive. Perhaps its time to take sound advice and think again.

    • http://ilanawaters.com/ Ilana Waters

      Thanks for weighing in, Suzi. Might I add that you have a very clean-looking and elegant website? Good tip about the hard drive. Of course, it’s good not to drop it at all, but I didn’t know if you dropped it “live” it affected your data!

      Yes, it’s good to save to an external hard drive, but it’s also quick and easy to add a flash drive or cloud. Because as the New York Lotto used to say, “Hey–you never know!”

      • http://twitter.com/SuziQuaif suzi quaif

        Your very welcome and thanks for for your kind comment re the website – I’ll pass it on to my web designer. I now have a flash drive as my secondary back up :)

  • Alexandra Campbell

    I’ve never even considered backing up my blog posts! I do have a flash drive for my document files, and the iCloud thing (that’s legit, right?) I’ve updated my flash drive thanks to your reminder.

    • http://ilanawaters.com/ Ilana Waters

      I use X-Cloner to pack up my posts and all the rest. It’s a free plugin. Of course, I had to have my tech guy configure it . . . e-mail me if you want his info.

      Oh yes, iCloud counts. And I’m glad you updated your flashdrive. Now remind yourself to do it everyday–stick it on your toothbrush or something.

      Because, as Emily Dickinson once said, “If I can stop one database from breaking, I shall not live in vain . . . ” ;-)

  • Voltech44

    I remember a few years ago (before I got my laptop) when I kept all my story files on a flash drive — the safest place to keep it, thanks to my older brother’s penchant for file deletion sprees. One day, I forgot that I left it in my pocket, and the pants they were in went into the washer.

    Cue about an hour of frantic blow-drying and prayer to multiple deities. (I started with Odin.)

    Luckily, the flash drive — and the files — were completely fine. But in the event of something like that happening again, I keep backup copies of everything I write in a number of places. Copies to close friends, copies on flash drives and a tablet…and since my brother has a portable hard drive thingamajig, it’s likely I can slip some files in there if need be. I’ve been lucky enough to not have any disasters happen to me yet, but…well, Murphy’s Law.

    • http://twitter.com/ilanawaters ilanawaters

      LOL–that’s a great story. I believe Odin is, in fact, the patron saint of flashdrives. ;-) Glad to see you’re helping him save our data by backing it up vigilantly.